Kaleidoscope Privacy and Data Protection Notice

Rothschild Foundation Hanadiv Europe (RFHE) is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

Why are we doing this and how can you participate?

We are asking Jewish people between the ages of 17 and 24 from around Europe to submit an original piece of writing of between 750 and 7,500 words or other representation, to describe their Jewish experience.

Following review, qualifying Stories will be published and available to view on a dedicated website.

What personal data will RFHE collect and how will we use it?

There are two types of personal data: personal data and special category data. Special category data is still personal data, but it is processed by RFHE and requires RFHE to follow additional compliance steps.

We will use the personal data listed below to:

• administer the Kaleidoscope Website,
• obtain the relevant permissions,
• communicate with you on matters relating to the Kaleidoscope Website, and,
• if required to publish information about you and your story on the Kaleidoscope Website and perhaps on other websites and social media channels run by RFHE.

Personal data

You should be between 17 and 24 years old to participate.

RFHE will collect and process the following personal data about you:

• Your first name and surname
• Your date of birth
• Your email address and phone number
• Your Instagram handle (if relevant)
• Your postal address
• Your submission
• If your Story is published on the Website or elsewhere, we will also process any biographical information that you provide to us.

RFHE may also collect and process special category data about you, depending on what information you share with us, including information that may be included in the Story. This could include:

• Gender
• Racial or ethnic origin
• Religious or philosophical beliefs
• Health information

Background Checks

RFHE may also carry out further background checks on you if it reasonably deems this to be necessary, such as online and social media screening checks. RFHE will use the personal data processed as part of background checks to verify you meet the eligibility criteria. Information returned as part of a background check may not rule you out of participation in the Kaleidoscope project, but non-disclosure of such information which is later discovered may result in your exclusion from the Kaleidoscope Project.

Who is the Data Controller?

RFHE is the “data controller” of your personal data. This means that RFHE decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice and in accordance with our Privacy Policy. As the data controller, RFHE has the responsibility to comply, and to demonstrate compliance with, data protection law.

Sharing your personal data

RFHE works with approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of RFHE and not independently of RFHE. We currently use a third-party supplier to provide RFHE with the uploader form used for this project.

Authors’ name, age and story title may be published online on RFHE’s website and Kaleidoscope website with your consent.

Except as stated, your personal data will not be shared with any other third parties unless required or permitted by the law.

Retaining your personal data

The personal data of all the authors of all Stories published on the Website will be stored by RFHE for a period of six (6) years for regulatory and compliance purposes.

The name of the author, and title of the story submitted by all participants will be retained for six (6) years.

Stories that are published will be retained and archived in perpetuity at the Central Archives for the History of the Jewish People (CAHJP).

Your personal data will be stored in the UK, Israel and the EEA.

Your rights and more information

You have rights under data protection law:

• You can request a copy of the personal data RFHE stores about you.
• You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you.
• You have the right to ask for the personal data we collect about you to be deleted, however there are limitations and exceptions to this right which may entitle RFHE to refuse your request.
• In certain circumstances you have the right to restrict the processing of your personal data, or to object to the processing of your personal data.
• You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.

You can contact our data protection officer if you have questions or you wish to find out more details about your rights at info@kaleidoscope-lives.eu, or please visit RFHE’s Privacy and Cookies Policy.

If you have a concern about the way RFHE has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) https://ico.org.uk/.

Updating this privacy notice

We will revise this privacy notice if there are significant changes to how we use your personal data.

Latest update – September 2023.